Position Type: Secretary and Administrative Assistants
Administrative Assistant for the College of Arts and Sciences
Carroll University
Classification: Support Staff - Full-time
Reports to: Dean of the College of Arts and Sciences
Description: The Administrative Assistant for the College of Arts and Sciences is responsible for assisting in the implementation of the university's Music and Honors Programs
Responsibilities
Music Program:
Update student records for music majors
Set up and update records for clinical hours for music therapy students
Communicate with applied teachers about jury, recital, and performance class policies
Assist with recital scheduling
Schedule piano, organ, and harpsichord tuning and maintenance
Assist with the logistics of reorganizing the music library
Be a point of contact for guest artists and assist with travel plans and accommodations
Meet weekly with Music Coordinator
Assist in oversight of student workers
Process bi-monthly accompanist payment requests
Perform other duties as requested, delegated or assigned
Honors Program:
Coordinate with Associate Dean for the College of Arts and Sciences to update Honors Program manual annually
Coordinate with chair of Carroll Honors Center Committee to plan monthly meetings and create agendas
Work with Honors Council President and the Associate Dean for the College of Arts and Sciences t to plan major Honors Program Events (Orientation, Luncheon, NCHC fall conference, etc.)
Manage Honors Center Email Account
o Support Student Scholarly Travel Grants - monitor applications and communicate with CHCC weekly for approvals
o Manage incoming Honors Program applications and Course Contract applications and communicate to CHCC weekly for approvals
o Respond to all other Honors Center inquiries
Work with Associate Dean for the College of Arts and Sciences t to coordinate Celebrate Carroll reservations, catering, scheduling, marketing, etc.
Work with Associate Dean for the College of Arts and Sciences t to coordinate Pioneer Scholars Research Program reservations, marketing, publications, etc.
Work with Honors Director to coordinate Carroll University chapter of Phi Kappa Phi annual invites and initiation ceremony logistics
Semi-annual Honors Program audit and communications to students of their status each semester
Send other Honors Center communications as necessary to student body
Semi-annual update of Honors Program listserv
General Education Program:
Coordinate with Associate Dean for the College of Arts and Sciences to provide up-to-date information on the General Education program for the university catalog and website
Work with the Associate Dean for the College of Arts and Sciences to plan major General Education events (faculty training sessions, public lectures, etc.)
Work with the Associate Dean for the College of Arts and Sciences to develop systems for record keeping related to the General Education program
Qualifications
Education and/or Experience
High school diploma or GED required; Bachelor's degree preferred
One year of experience in an office setting required, preferably in higher education
Technology Skills:
Proficiency with Microsoft Office Suite
Human Relations Skills:
Strong interpersonal, communication and organizational skills
Attention to detail and accuracy
Ability to listen effectively, work independently and as a part of a team
Please reference job# 1819-141 and submit cover letter, resume and application to: hroffice@carrollu.edu
Human Resources
Carroll University
100 N. East Avenue
Waukesha, WI 53186
Carroll University does not discriminate in any manner contrary to law or justice on the basis of race, color, sex, age, religion, sexual orientation, national origin, disability or veteran's status in administration of programs or in the employment of faculty and staff. EOE
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