Job Details

Carroll University
  • Position Number: 1503025
  • Location: Waukesha, WI
  • Position Type: Secretary and Administrative Assistants

Administrative Assistant for the College of Arts and Sciences
Carroll University



Classification: Support Staff - Full-time
Reports to: Dean of the College of Arts and Sciences
Description: The Administrative Assistant for the College of Arts and Sciences is responsible for assisting in the implementation of the university's Music and Honors Programs

Responsibilities
Music Program:
  • Update student records for music majors
  • Set up and update records for clinical hours for music therapy students
  • Communicate with applied teachers about jury, recital, and performance class policies
  • Assist with recital scheduling
  • Schedule piano, organ, and harpsichord tuning and maintenance
  • Assist with the logistics of reorganizing the music library
  • Be a point of contact for guest artists and assist with travel plans and accommodations
  • Meet weekly with Music Coordinator
  • Assist in oversight of student workers
  • Process bi-monthly accompanist payment requests
  • Perform other duties as requested, delegated or assigned
    Honors Program:
  • Coordinate with Associate Dean for the College of Arts and Sciences to update Honors Program manual annually
  • Coordinate with chair of Carroll Honors Center Committee to plan monthly meetings and create agendas
  • Work with Honors Council President and the Associate Dean for the College of Arts and Sciences t to plan major Honors Program Events (Orientation, Luncheon, NCHC fall conference, etc.)
  • Manage Honors Center Email Account
    o Support Student Scholarly Travel Grants - monitor applications and communicate with CHCC weekly for approvals

    o Manage incoming Honors Program applications and Course Contract applications and communicate to CHCC weekly for approvals
    o Respond to all other Honors Center inquiries
  • Work with Associate Dean for the College of Arts and Sciences t to coordinate Celebrate Carroll reservations, catering, scheduling, marketing, etc.
  • Work with Associate Dean for the College of Arts and Sciences t to coordinate Pioneer Scholars Research Program reservations, marketing, publications, etc.
  • Work with Honors Director to coordinate Carroll University chapter of Phi Kappa Phi annual invites and initiation ceremony logistics
  • Semi-annual Honors Program audit and communications to students of their status each semester
  • Send other Honors Center communications as necessary to student body
  • Semi-annual update of Honors Program listserv

    General Education Program:
  • Coordinate with Associate Dean for the College of Arts and Sciences to provide up-to-date information on the General Education program for the university catalog and website
  • Work with the Associate Dean for the College of Arts and Sciences to plan major General Education events (faculty training sessions, public lectures, etc.)
  • Work with the Associate Dean for the College of Arts and Sciences to develop systems for record keeping related to the General Education program

    Qualifications
    Education and/or Experience
  • High school diploma or GED required; Bachelor's degree preferred
  • One year of experience in an office setting required, preferably in higher education
    Technology Skills:
  • Proficiency with Microsoft Office Suite

    Human Relations Skills:
  • Strong interpersonal, communication and organizational skills
  • Attention to detail and accuracy
  • Ability to listen effectively, work independently and as a part of a team
  • Ability to maintain confidentiality
  • Customer service orientation
  • Candidates must be willing and able to support and advance the University mission (http://www.carrollu.edu/about/missionstatement.asp)
    Job# 1819-141

    Please reference job# 1819-141 and submit cover letter, resume and application to: hroffice@carrollu.edu

    Human Resources
    Carroll University
    100 N. East Avenue
    Waukesha, WI 53186

    Carroll University does not discriminate in any manner contrary to law or justice on the basis of race, color, sex, age, religion, sexual orientation, national origin, disability or veteran's status in administration of programs or in the employment of faculty and staff. EOE







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